How To Send Large Documents Via Email

How To Send Large Documents Via Email – We all know that frustrating feeling—maybe you’ve finished the script for your next marketing video, or gathered all the photos you need for your next marketing campaign. But when you hit “Send” you’re told “Sorry. The file is too big.” Unfortunately, our email accounts don’t have as much storage as you might think. For example, Gmail can only store files up to 25 MB. Also, a large file can take up space on your storage, even if it’s only in your Sent folder. If you’ve got files you can’t send the traditional way, don’t worry—we’ve got nine simple, inexpensive options that’ll make sure you’re sending even the largest files to anyone in minutes. The best way to share large files is to upload your files to a cloud storage service and share them with others or email them. Use file compression software like 7-Zip. Buy a USB flash drive. Use JumpShare, a free online service. Try Sendy PRO. Use a VPN. Transfer files using SFTP. Upload files and create links to share via MyAirBridge. Share resource collections with your team via Brand Folder. 1. Upload your files to cloud storage and share or email them to others Using cloud storage like Google Drive, Dropbox or OneDrive is the easiest and most popular way to send large files. Depending on your email provider, you can use appropriate cloud storage, such as Google Drive for Gmail or OneDrive for Outlook.com. If you’re sending an attachment from a provider like Gmail, you’ll see an integrated Google Drive button. Click on it, select your file and send it as a normal attachment. Alternatively, Dropbox lets you upload large files and then email or text a web link to your recipients. With Dropbox’s free tier, you get 2 GB of storage for $9.99 per month, and you can expand your storage up to 1 TB. Specific use cases: Ease of use when sending attachments through your email provider. Likely to be used when sharing files internally with colleagues. 2. Use file compression software like 7-Zip. If you have multiple files, you might consider using free compression software like 7-Zip, which can compress an entire folder of files at once. ZIP files usually support lossless data compression, which is great for saving time and space while keeping files intact. Most operating systems can easily extract ZIP files without additional software. 7-Zip is available for Windows, Mac, and Linux. You can use 7-Zip to set a password to ensure you can send your files securely online. Specific use case: Send a folder full of files to recipients at once. 3. Buy a USB Flash Drive If you want to collaborate on a project or video with a large storage space, consider uploading it to a USB drive between 2 GB and 1 TB in size. This will make it easier to transfer your files between colleagues or back up your files for extra protection.After all, if you use USB, you can take the strain off your computer and expand its data storage. Specific use cases: If you’re going to interact with your team face-to-face, a USB flash drive is a great option for physically transferring files to team members and taking some of the storage pressure off your device. Alternatively, a USB flash drive can be safely used as a backup, so if your computer crashes, you won’t lose access to your files or folders. 4. Use the free online service JumpShare. There are many free online services that make it easy and fast to upload and send large files. For example, JumpShare lets you send files up to 250 MB with a free account – just upload a file or folder and JumpShare will provide a link to share the file. Alternatively, you can download the JumpShare icon on your desktop. When you drag a file to it, a link is copied to your clipboard, which you can send to anyone, even if they don’t have a JumpShare account. Specific Use Cases: Easily and quickly send files to colleagues via a link. Since the link can be shared with anyone, it’s best for files or folders where there aren’t many privacy concerns 5. Try Sendy PRO. Sendy PRO is the paid version of Send Anywhere that offers 1 TB cloud storage and unlimited cloud storage for large file transfers. What sets this tool apart from others is the ability to send files to recipients using a 6-digit key, so you can share files without having to access everyone’s email address. Or, if you don’t want to transfer the file live, you can send the link via email or a company messenger like Slack. Sendy Pro enables you to attach large files using Chrome extensions, Outlook add-ins, and Send Anywhere. The PRO version is $7.99 per month – if you don’t need the PRO features, you can try the free version. Specific Use Cases: The 6-digit key enables you to quickly send messages or files without an email address. This can be useful for quickly sending a file to a colleague or sending a file to a friend. 6. Use a VPN A VPN, or Virtual Private Network, is a service that protects your data and gives you more privacy by routing your Internet connection through a server while you’re online. A VPN can protect you from hackers and even online advertising, making it a safe choice, especially if you regularly use public Wi-Fi. Some Internet Service Providers (ISPs) use broadband traffic management to limit upload bandwidth – if your ISP is concerned, you can use a VPN, which will prevent your ISP from knowing how large your files are before sending them to you. Granted, though, it’s not the best option on our list for two reasons: first, large files can slow down your VPN connection, and second, there’s no guarantee that your files will be delivered intact. To ensure high-quality delivery, you may want to try other options, such as zip compression. Specific use cases: If you use public Wi-Fi and send private files, this is a good option for an extra security measure. However, this may not be the best option if you want to ensure high-quality delivery. 7. Transfer files using SFTP. FTP or File Transfer Protocol is an alternative to upload files to a hosting server and transfer them online. The downside of FTP is that it’s not secure — that’s where SFTP comes in. SFTP—or Secure File Transfer Protocol—is a protocol that works similarly to FTP, except that it uses a secure shell for encryption. This is a great option for restricting access to those who are not on your recipient list. Some of the other options on this list, including file transfer options that rely on email, may not be as secure as SFTP. Specific Use Cases: A more secure option than traditional online file sharing for sending highly confidential files to colleagues or clients. 8. Upload file and create a link to share via MyAirBridge MyAirBridge is a free tool that allows you to upload and share up to 20 GB of data via email, share a link or download to your own storage. You can upload files using your mobile device. For larger files, uploads take a little longer, and it’s not necessarily the cleanest interface on the receiving end (your recipients will get a link that takes them directly to the download), but it does the job for individual or small teamwork. MyAirBridge offers plans ranging from Basic ($2.99 ​​per month) to Enterprise ($65.99 per month). With the Enterprise option, users get 15 TB of storage, unlimited uploads up to 100 GB, and the option to password protect files for added security. MyAirBridge is a great option if you want to download all kinds of files including music, video files, game applications or documents to your own storage space. For example, you can use this tool to download music from your mobile device to your computer in special use cases: downloading files to your own storage, or when downloading music, game or video files. 9. Share resource collections with your team via Brandfolder. Consider using Brandfolder to share brand assets or collections of assets with your team, partners, or clients. BrandFolder allows you to share files with targeted people with tiered access and measure the performance of each asset using BrandFolder’s Brand Intelligence features. Used by leading brands like Slack, Bumble, and Hotels.com, Brand Folder enables you to store all your brand-related assets in one place. Brandfolder is cloud-based and uses user-level permissions to ensure that only employees and customers can access

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